71.
Armed and Unarmed Security Services Contract
Recommendation: Acting as the Governing Body of the Consolidated Fire
Protection District (District), find that armed and unarmed security services
can be performed more economically by an independent contractor, and
that the proposed contract meets all the mandatory prerequisites of Section
2.121.30 of the County Code; approve and instruct the Chair to sign a
contract between the District and Absolute International Security (AIS) for
security services at the District's headquarters, Pacoima facility, and Del
Valle Regional Training Center, with an initial contract term of three years,
with two one-year extension options, for a maximum contract term of five
years, effective July 1, 2024; authorize the Maximum Contract Amount
(MCA) of $7,633,097.48, including the initial contract term of three years
and extension options, the MCA represents the total contract amount based
on the price submitted in AIS's cost proposal, plus a 10% annual
contingency as needed for any additional unforeseen emergent
circumstances, the MCA is comprised of the five-year base contract
aggregate amount of $6,939,179.52, and 10% annual contingency
aggregate amount of $693,917.96, with contract expenditures as follows:
Year 1 at $1,297,703.68 plus a 10% contingency of $129,770.37, Year 2 at
$1,343,130.99 plus a 10% contingency of $134,313.09, Year 3 at
$1,430,374.40 plus a 10% contingency of $139,234.37, Year 4 option at
$1,430,374.40 plus a 10% contingency of $143,037.44, and Year 5 option
at $1,475,626.88 plus a 10% contingency of $147,562.99, with sufficient
funding available in the District’s Fiscal Year 2024-25 Budget, and with the
District to continue to allocate the necessary funds throughout the duration
of the contract; authorize the Fire Chief to execute amendments and minor
modifications, including the extensions and contingencies, respectively, in
accordance with the approved contract terms and conditions, provided the
amounts payable under such amendments do not exceed the annual
budget, and in the event of poor contractor performance and as a last
resort, terminate the contract and award services to the next highest-ranked
proposer, provided that any reassignment does not exceed 10% of the total
MCA or exceed available funding; and find that this contract is exempt from
the California Environmental Quality Act. (Fire Department) APPROVE
(24-2370)
Attachments: