As-Needed Consultant Services Master Agreements
43.
Recommendation: Authorize the Director of Parks and Recreation to execute 48
Master Agreements (MAs) substantially similar to Attachment I, and any
subsequent MAs to additional contractors that meet all the requirements
described in the Request for Statement of Qualifications, to provide as-needed
planning, landscape architecture, civil engineering, environmental, architecture,
construction-cost management, real estate, community engagement and related
services, graphic communications, and public relations and marketing services,
and any additional service categories: administrative and operational support
services, effective upon Board approval, for an initial term of three years, two
one-year extension options, and month-to-month extensions for up to six months
for a maximum MA term of five years and six months and a maximum annual
amount of $5,000,000 per consultant. Find that the award of these agreements
is not subject to the California Environmental Quality Act. Authorize the Director
to take the following actions: (Department of Parks and Recreation)
APPROVE
Approve and execute amendments, including to execute individual work
orders and amendments to work orders to incorporate necessary
changes to the scope of work/project without increase to the original MA
amount related to the as-needed planning, landscape architecture, civil
engineering, environmental, architecture, construction-cost management,
real estate, community engagement and related services, graphic
communications, and public relations and marketing services, and any
additional service categories: administrative and operational support
services; to add, delete, and/or change certain terms and conditions as
required under Federal or State law or regulation, County policy and/or
the Board; to assign rights or delegation of duties should the original
contracting entity merge, be acquired or otherwise change entities; and
to suspend or terminate any MA if, in the opinion of the Director, it is in
the best interest of the County to do so;
Exercise two additional one-year extension options, and month-to-month
extensions for up to six months, at the Director’s sole discretion with the
contractors who have effectively performed the services during the initial
MA term period and the services are still required;
Extend the term of the current October 19, 2021, Board approved as
needed consultant MAs past the MA expiration date of October 18, 2026,
solely to allow for the completion of the ongoing work orders that were
already issued prior to, but not completed by the expiration date; and
Extend access to the as-needed consultants with County Departments
and County-related agencies by executing Memoranda of Understanding